FHI 360 Job Recruitment For Regional Office Coordinator (FHI Clinical) – Fixed-Term (6-7 Months), Hybrid / Part-Time in Office – South Africa

FHI 360

Apply for the ongoing FHI 360 Job Recruitment 2022 via our latest job vacancies & employment portal. This FHI 360 job opening is available to all qualified candidates.

About The Company:

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.

As we evolve to meet the challenges of the future, we stand committed to the principles that have guided our organization for the last 40+ years. Our work continues to be grounded in research and science, strengthened by partnerships and focused on building the capacity of individuals, communities and countries to succeed.


FHI 360

Job Title: Regional Office Coordinator (FHI Clinical) – Fixed-Term (6-7 Months), Hybrid / Part-Time in Office
Location:  Centurion, Gauteng
Sector: Commercial
Experience: Mid Career

Position description

Summary of the Position:

To establish the efficient running of and maintain full administrative support for the Company branch office, and if applicable to support clinical project teams in reaching the required project goals. Work within assigned parameters and timeframes in order to achieve company objectives within set timelines.

Essential Functions:

  •  Attend to visitors, clients, vendors in a courteous and efficient manner.
  •  Answer switchboard and screen calls where necessary in a courteous and efficient manner, take and transmit messages accurately.
  •  Arrange & coordinate teleconferences as requested.
  •  Assist with bookings and organization of conferences and meetings and coordinate travel arrangements of the branch office with Head Office as required.
  •  Prepare/assist with courier parcels for dispatch, arrange for courier pickup as necessary.
  •  Ensure that each new recruit is allocated a workstation, stationery supplies, and other basic requirements prior to commencement of work.
  •  Office maintenance: Arrange servicing of office equipment, e.g. telephones, photocopiers – log maintenance calls, order supplies. Place orders for stationery, office supplies, etc. Arrange regular/ad hoc servicing with service providers, e.g. air conditioners, cleaning, catering. Report and follow up maintenance issues with landlords
  •  Maintain a log of dates of First Aid and Fire Marshall certificates of relevant personnel, as and when required and share the applicable certificates and tracker with the Training Department.
  •  Send out reminders to personnel requiring First Aid or Fire Marshall refresher courses, in accordance with the applicable timelines, and assist with arrangements to attend the courses.
  •  Assist with orientation arrangements and document preparation for new employees.
  •  Assist with arranging Lunch and Learn Sessions, Social Committee Functions and other functions and/or events as may be required from time to time.
  •  Assist to maintain a log of resignation checklists to ensure that all staff are removed from the address books, contact lists, and various electronic platforms when the transition period as documented in the resignation checklist expired.
  •  Assist with other office duties as and when required

Also see: United Nations Office on Drugs and Crime Job Recruitment -South Africa

Knowledge, Skills and Abilities:

  •  Computer competence (Microsoft Office essential; clinical trial packages are added advantages).
  •  Strong planning, organizing and administration skills.
  •  High degree of accuracy.
  •  Able to identify errors and take corrective action within area of responsibility without compromising quality. Self-motivated, positive attitude with good communication and interpersonal skills.
  •  Ability to handle multiple tasks simultaneously and effectively.
  •  Excellent English language skills.
  •  Ability to work independently and as part of a growing team.

Position Requirements:

  •  Education: National Senior Certificate (matriculation) as a minimum. Further relevant education and courses are added advantages.
  •  Other Requirements: Basic Fire Training and Fire Extinguisher Course to be repeated annually. First Aid Course (Level 1) to be repeated at least every 3 years.
  •  Preferred Job-related Experience: Minimum of 3 years proven experience and success working in a similar position (i.e. preferably in a clinical research setting)

Physical Expectations:

  •  Typical office environment.
  •  Ability to sit or stand for extended periods of time.
  •  Ability to lift or move 5-15 lbs.

Also see: FHI 360 Job Recruitment – South Africa

Travel Requirements:

  •  Expected travel time is less than 10% for this position.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned with or without notice.

FHI Clinical, Inc. provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or service in the military.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Also see: United Nations Office on Drugs and Crime Job Recruitment – South Africa

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package , professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

How to Apply:

Interested and qualified candidates should:
Click here to apply online

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