European Investment Bank Job Recruitment For (Senior) Administrative Assistant – Luxembourg

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European Investment Bank

Apply for the ongoing European Investment Bank Job Recruitment 2022 via our latest job vacancies & employment portal. This European Investment Bank job opening is available to all qualified candidates.

About The Company

The European Investment Bank is the European Union’s investment bank and is owned by the EU Member States. It is one of the largest supranational lenders in the world.

>>Click here to SEE PART-TIME & FULL-TIME JOBS

European Investment Bank
Job Title: (Senior) Administrative Assistant
Location: Luxembourg
Sector: Administrative
Experience: Advanced

Deadline: Monday 30th May 2022

Position description

The EIB, the European Union’s bank, is seeking to recruit for its Legal Directorate (JU) – Legal Department, Corporate Issues (CORP) – Corporate, Employment and Litigation Division (CL) at its headquarters in Luxembourg, a (Senior) Administrative Assistant. This is a full-time position at grade 1/2.

The term of this contract will be 4 years.

Panel interviews are anticipated for June 2022.

The EIB offers fixed-term contracts of up to a maximum of 6 years, according to business needs, with a possibility to convert to a permanent contract, subject to organisational requirements and individual performance.

Also See: European Stability Mechanism (ESM) Job Recruitment – Luxembourg

Purpose

You will provide administrative assistance to the team in line with the Legal Directorate procedures manuals in order to support the Division in providing high-level legal advice and achieving EIB objectives.

Operating Network

You will report to the Head of Division and work with all Division team members (lawyers and assistants), other Directorates and interface with external contacts from outside the Bank to support the Division’s operations.

Also See: European Investment Bank Job Recruitment – Luxembourg

Accountabilities

  •  Prepare and finalize original legal documents, contracts, letters, notes including smartnotes, memoranda, complex reports and presentations while ensuring that agreed procedures and policies are being respected
  •  Proofread the outgoing documents in terms of compliance with administrative procedures and ensure quality control of documents
  •  Assist and ensure follow-up of all procedures (e.g. prepare and circulate legal contributions to internal decision-making documents, prepare and distribute legal advice, ensure due circulation of documents both inside and outside the organisation, ensure electronic and paper archiving)
  •  Carry out general secretarial duties and administrative tasks, including telephone coverage, mail/document control and distribution, filing, organisation of meetings, managing calendars
  •  Prepare draft correspondence on various topics for the Division, including notes, reports, presentations
  •  Provide administrative support to the Division where necessary assisting in the accurate preparation and processing /dispatching of documents ; monitoring MC/CA agenda including JU fiches, preparing or review documentation and information for HoD approval/action
  •  Contribute to the development of the administrative procedures and processes with the guidance of the Principal Operational Assistant and/or Head of Division, initiate improvements and participate in the optimisation of working methods
  •  Build and maintain good working relationships with other colleagues in the Directorate and the Ban

Qualifications

  •  Secondary level education completed with a 2 year certification in a relevant field or secondary level education with equally qualified experience in a relevant field
  •  Formal secretarial training is a distinctive advantage
  •  At least 3 years of relevant, professional post-qualification experience (i.e. in similar or related tasks); experience acquired as administrative assistant in a law firm, corporate legal function, or any other legal environment, is a distinctive advantage
  •  Very good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, and Outlook), Acrobat, common office hardware (e.g. printing and scanning equipment); familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools is an advantage
  •  Excellent knowledge of English and/or French (*) (oral and written) is required.

Also See: Economic Affairs Officer, P4 at UN Conference on Trade and Development (UNCTAD) Recruitment in Switzerland

Competencies

Find out more about EIB core competencies here

(*) There may be certain flexibility on this requirement, but limited to particularly suitable candidates who may not yet be proficient in French. If selected, such candidates will be hired on the condition that they build up rapidly knowledge of French and accept that their future career in the EIB may be subject to the attainment of sufficient proficiency in both of the Bank’s working languages.

We are an equal opportunities employer, who believes that diversity is good for our people and our business. We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation/identity, disability or neurodiversity.

Applicants with specific needs are encouraged to request reasonable accommodations at any stage during the recruitment process. Please contact the EIB Recruitment team Jobs@eib.org who will ensure that your request is handled.

By applying for this position you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorized disclosure of any information or any damage to the EIB Group reputation.

Deadline for applications: 30th May 2022

How to Apply:
Interested and qualified candidates should:
Click here to apply online

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