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Revent Technologies Limited Recruitment is to fill the position below:
Job Title: Documentation Control Officer
Location: Lagos
Employment Type: Full Time
Job Summary
- The Documentation Control Officer is responsible for managing and maintaining the documentation system of an organization.
- This role involves establishing and enforcing document control processes, ensuring the accuracy and integrity of documents, and facilitating efficient document retrieval and distribution.
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Responsibilities
- Develop and implement document control procedures and policies in accordance with organizational requirements.
- Establish document control processes to ensure the creation, review, approval, distribution, and archiving of documents.
- Monitor document control activities, ensuring compliance with applicable standards and regulations.
- Oversee the maintenance and organization of physical and electronic document repositories.
- Track, transmit, and accurately file electronic engineering documents, drawings, and correspondence.
- Coordinate with relevant departments to facilitate the creation, revision, and review of documents.
- Ensure that document templates and formats adhere to organizational standards.
- Collaborate with subject matter experts to gather and verify content accuracy and completeness.
- Facilitate the approval process, tracking document versions, and maintaining revision history.
- Manage the distribution of controlled documents to authorized personnel.
- Monitor document access and permissions, ensuring appropriate levels of security and confidentiality.
- Implement and maintain document retrieval systems to facilitate efficient access and retrieval of information.
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- Maintaining the security of confidential documents.
- Provide training and guidance to employees on document control processes and systems.
- Coordinate document change requests, ensuring adherence to change control procedures.
- Facilitate the review and approval process for document changes, involving relevant stakeholders.
- Maintain accurate records of document revisions and regularly update document metadata.
- Communicate approved changes to relevant departments and ensure proper implementation.
- Assist in the development and implementation of corrective actions in response to audit findings.
- Identify opportunities for process improvement and automation within the document control function.
- Recommend and implement enhancements to streamline document management processes.
Requirements
- Candidates should possess a Bachelor’s Degree in Business Administration, Library Management, Record Management, relevant fields (or equivalent work experience)
- A minimum of 10 years experience in document management, archive management, or records management.
- Knowledge of document management systems like Sharepoint, OnlyOffice, DocuWare Cloud, Rubex.
- Proficiency in document capturing systems like CAPSYS Capture and Xerox DocuShare.
- An excellent grasp of Microsoft Office programs.
- Proven experience in document control, records management, or a related role.
- Strong knowledge of document control principles, processes, and best practices.
- Familiarity with relevant regulations, standards, and compliance requirements (e.g., ISO, FDA, GDPR).
- Ability to work independently and collaborate with cross-functional teams.
- Analytical mindset with problem-solving abilities and a high level of integrity and confidentiality.
- Experience in process improvement methodologies is a plus.
Application Closing Date
Not Specified.
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How To Apply:
Interested and qualified candidates should send their CV and Portfolio to: hr@reventtechnologies.com using the Job Title as the subject of the email.
2 Comments
I have 5 year experience as a document controller in KSA .
Have you submitted your CV?