Documentation Control Officer Job at Revent Technologies Limited

Job Title: Documentation Control Officer
Location: Lagos
Employment Type: Full Time

Job Summary

• The Documentation Control Officer is responsible for managing and maintaining the documentation system of an organization.
• This role involves establishing and enforcing document control processes, ensuring the accuracy and integrity of documents, and facilitating efficient document retrieval and distribution.

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Responsibilities

• Develop and implement document control procedures and policies in accordance with organizational requirements.
• Establish document control processes to ensure the creation, review, approval, distribution, and archiving of documents.
• Monitor document control activities, ensuring compliance with applicable standards and regulations.
• Oversee the maintenance and organization of physical and electronic document repositories.
• Track, transmit, and accurately file electronic engineering documents, drawings, and correspondence.
• Coordinate with relevant departments to facilitate the creation, revision, and review of documents.
• Ensure that document templates and formats adhere to organizational standards.
• Collaborate with subject matter experts to gather and verify content accuracy and completeness.
• Facilitate the approval process, tracking document versions, and maintaining revision history.
• Manage the distribution of controlled documents to authorized personnel.
• Monitor document access and permissions, ensuring appropriate levels of security and confidentiality.
• Implement and maintain document retrieval systems to facilitate efficient access and retrieval of information.

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• Maintaining the security of confidential documents.
• Provide training and guidance to employees on document control processes and systems.
• Coordinate document change requests, ensuring adherence to change control procedures.
• Facilitate the review and approval process for document changes, involving relevant stakeholders.
• Maintain accurate records of document revisions and regularly update document metadata.
• Communicate approved changes to relevant departments and ensure proper implementation.
• Assist in the development and implementation of corrective actions in response to audit findings.
• Identify opportunities for process improvement and automation within the document control function.
• Recommend and implement enhancements to streamline document management processes.

Requirements

• Candidates should possess a Bachelor’s Degree in Business Administration, Library Management, Record Management, relevant fields (or equivalent work experience)
• A minimum of 10 years experience in document management, archive management, or records management.
• Knowledge of document management systems like Sharepoint, OnlyOffice, DocuWare Cloud, Rubex.
• Proficiency in document capturing systems like CAPSYS Capture and Xerox DocuShare.
• An excellent grasp of Microsoft Office programs.
• Proven experience in document control, records management, or a related role.
• Strong knowledge of document control principles, processes, and best practices.
• Familiarity with relevant regulations, standards, and compliance requirements (e.g., ISO, FDA, GDPR).
• Ability to work independently and collaborate with cross-functional teams.
• Analytical mindset with problem-solving abilities and a high level of integrity and confidentiality.
• Experience in process improvement methodologies is a plus.

Application Closing Date
Not Specified.

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How To Apply:
Interested and qualified candidates should send their CV and Portfolio to: hr@reventtechnologies.com using the Job Title as the subject of the email.

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